Executive Assistant II in Woodinville

Full-time @Peloton in Engineering
  • Woodinville, Washington View on Map
  • Apply Before : March 7, 2023

Job Description

Join leading interactive fitness platform globally Peloton as Executive Assistant II in Woodinville Washington. At the Peloton you will perform tasks as listed below, Apply Peloton career in Woodinville.


Position : Executive Assistant II

Work location : Woodinville, Washington

Job Details

The incumbent will report to the Vice President, Finance. The incumbent will support other Vice Presidents as required. Must be detail oriented, highly organized, and a strong communicator, in addition to being a resourceful problem-solver and relationship builder. The ideal candidate will have a can-do attitude, who is excited by working in a fast-paced environment and has the desire to learn and grow. This position is full-time, based in the Woodinville WA location with the expectations to be onsite 2 days a week.

Actively and strategically manage calendars and meeting schedules in Microsoft Outlook/G-Suite to ensure schedules are prioritized towards strategic goals and execution. Understand how the executives’ time is utilized and make recommendations on how it should be spent. Ensure adequate work time for commitments. 
Organize travel, compile expense reports, track timekeeping and monitor, screen and respond to routine correspondence. 
Assist in scheduling complex calendar events that involve large groups or demanding schedules.  This includes coordinating off-site functions and arranging catering and meeting setup for larger on-site meetings.
Assist in managing department budgets through purchase orders, receiving against invoices, and tracking department spending in cooperation with the department’s Financial Analyst and budget owners.
Manage purchases on a department credit card and provide monthly reporting.
Participate in the development of highly visible presentations. This may include slide deck build-out, research, content creation, and alternative presentation platforms.
Aid in managing project lists and deliverables for direct reports.
Be a champion of the business and within the bounds of confidentiality, help individuals understand where we are headed and what we are doing to get there. Ensure executives have the right interactions with staff i.e. cards, calls, joining meetings and events as appropriate.
Responsible for organizing and hosting recurring meetings such as weekly staff meetings, monthly department meetings or other recurring project meetings.  Using project management skills, develop agendas, and work with appropriate personnel to create meeting content and track deliverables.
Understand industry, organization strategy, and team dynamics to aid in making the right choices about the use of executive’s time, making decisions for the business, and communicating on behalf of the executives.
Identify areas for continuous process improvement and work with department members to implement the changes.
Heavy calendar management for each of the executives with the ability to pivot quickly and collaborate effectively with internal and external partners across multiple time zones.
Communicate with internal team members and external partners on behalf of the executives.
Manage domestic and international travel arrangements ensuring tight schedules and well-articulated agendas
Prepare expense reports and purchase requisitions including monthly expense reconciliation and on-demand travel expense reports
Uphold a very strict level of confidentiality for the executives and their teams
Arrange and execute team building activities, offsites, social events, swag
Capable of handling administrative ad-hoc projects
Monitor T&E spend for each of your executives’ team
Maintain team distribution list 


5-7 years of administrative experience as an Executive Business Partner
Minimum 1-2 years’ experience leading multiple projects from competing business units
Excellent organizational, analytical, anticipatory, and written communications skills 
Ability to make independent decisions and to juggle multiple projects at once, in addition to dealing with ambiguity 
Solid project-management, presentation, and problem-solving skills, with ability to think on your feet 
Must be assertive and have a high level of integrity and consistently demonstrate a positive “can-do” attitude with the ability to maintain the confidentiality of highly sensitive material with tact and professionalism
Eager and able to work effectively under pressure with short time constraints and in relatively ambiguous and complex situations, as well as the ability to adjust direction in response to changing work situations 
Able to work successfully in a team environment, build effective working relationships inside and outside group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups 
Knowledge of corporate organization and ability to navigate it and knowledge of departmental business practices and tools is required 
Demonstrated attention to detail
Excellent oral and written communication skills


Peloton is the leading interactive fitness platform globally, with a passionate community of 7 million Members in the US, UK, Canada, Germany, and Australia. Peloton makes fitness entertaining, approachable, effective, and convenient, while fostering social connections that motivate its Members to commit to their fitness journeys. An innovator at the nexus of fitness, technology, and media, Peloton reinvented the fitness industry by developing a first-of-its-kind subscription platform that seamlessly combines the best equipment, proprietary networked software, world-class streaming digital fitness and wellness content, and best-in-class fitness experts and Instructors.
At Peloton, we motivate the world to live better. “Together We Go Far” means that we are greater than the sum of our parts, stronger collectively when each one of us is at our best. By combining hardware, software, content, retail, apparel, manufacturing, Member support, and so much more, we deliver an exhilarating fitness experience that unlocks our members’ greatness. Join our team to unlock yours.
Peloton is an equal opportunity employer and committed to creating an inclusive environment for all of our applicants. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you would like to request any accommodations from application through to interview, please email:  applicantaccommodations@onepeloton.com
Peloton has a COVID-19 vaccination policy to safeguard the health and well-being of our employees and customers globally. All employees based in the U.S. and Canada are required to provide proof of vaccination, unless the employee has a Peloton-approved reasonable accommodation or as otherwise required by law.
Peloton values the side-by-side collaboration that comes with working together in an office. Our Hybrid Working Policy requires team members in US office-based roles to be in the office every Tuesday, Wednesday and Thursday.
Please be aware that fictitious job openings, consulting engagements, solicitations, or employment offers may be circulated on the Internet in an attempt to obtain privileged information, or to induce you to pay a fee for services related to recruitment or training. Peloton does NOT charge any application, processing, or training fee at any stage of the recruitment or hiring process. All genuine job openings will be posted here on our careers page and all communications from the Peloton recruiting team and/or hiring managers will be from an @onepeloton.com email address. 
If you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Peloton, please email applicantaccommodations@onepeloton.com before taking any further action in relation to the correspondence.
Peloton does not accept unsolicited agency resumes. Agencies should not forward resumes to our jobs alias, Peloton employees or any other organization location. Peloton is not responsible for any agency fees related to unsolicited resumes.

apply: boards.greenhouse.io/peloton/jobs/4475735

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