Office Administrator in Tucson

Full-time @WSP Global in Engineering
  • Tucson, Arizona View on Map
  • Apply Before : December 8, 2022

Job Description

Join management and consultancy services provider WSP Global as Office Administrator, Apply WSP jobs Tucson Arizona. At the WSP you will perform tasks as listed below,


Position : Office Administrator

Work location : Tucson, Arizona

Job Type: Full-time

Job id : 7253

Who We Are
At WSP, we are driven by inspiring future-ready pioneers to innovate. We’re looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all experiences, skillsets, backgrounds and walks of life. We actively foster a work environment and culture where inclusion and diversity is part of our fundamental structure. This is delivered behaviorally, through our policies, trainings, local partnerships with professional diverse organizations, internal networks and most importantly with the support and sponsorship of our leaders who help drive our commitment to an inclusive, diverse, welcoming and equitable work environment. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!
This Opportunity
WSP is currently initiating a search for a full time Office Administrator for our Tucson – Church St office.  May be asked to support other local offices not further than 10 miles from main office location. May be involved in projects with our Workplace Team and be a part of a growing organization that meets our client’s objectives and solves their challenges. An Office Administrator is responsible for providing day to day administrative support and project assistance to ensure efficient operation of the office. 
Your Impact

Provides administrative support to senior, mid-level and junior staff in the office including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support)
Responsible for general office administration including office upkeep and liason with building management for maintenance requests, issues (i.e., AC/heat service,) and building/parking access cards
Serves as receptionist, answers incoming calls, maintains phone list and welcomes guests as assigned
Processes incoming and outgoing U.S. and overnight mail, distributes incoming faxes/packages
Coordinates with ARC for large plotter printing requests, and printer questions/issues
Assists with ordering computers, accessories, and supplies and business cards for office employees
Provides  assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company
Coordinate onsite training events with outside vendors and online webinars, as directed
Coordinates safety and compliance programs for office, including maintenance of office standards – bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits
May assist marketing leads with tracking of RFPs and proposal timelines, and provide proposal delivery assistance including form completions, resume requests, and printing assistance for small proposal not sent out to print shop
May assist with processing Accounts Payable and Sub queue invoices for the office
May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis
May be assigned to assist with fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle
Maintains inventory of IT and PPE equipment (laptops, projector, camera) and checks out/replenishes supplies as needed 
May be assigned to serve as on-site point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responsing to Service Desk emails for additional information
Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
Other duties as required by business needs
Must successfully complete and pass WSP’s Motor Vehicle screening.

Who You Are
Required Qualifications

3+ years of experience.
High School Diploma.
Must be a self-starter capable of taking on tasks with little direction or supervision.
Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests and other employees in the office.
Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting
Word documents and developing PowerPoint presentations.
Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks.
Must possess excellent interpersonal and written and verbal communication skills.
Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked.
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through.
Must be a strong team player.
Must be able to use discretion and confidentiality.
Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed.

Preferred Qualifications

Experience in the engineering consulting industry.
Knowledge of Oracle and Adobe Professional is preferred.

Additional Requirements

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Additional Details

Travel Required: N/A – No travel required
Job Status: Regular
Employee Type: Full
Primary Location: TUCSON – N CHURCH AVE
All locations: US-AZ-Tucson

About WSP
WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 12,000 employees in over 200 offices across the U.S., we partner with our clients to help communities prosper.
WSP provides a flexible, agile and hybrid workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.


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