Senior Administrative Assistant in Miami

Full-time @WSP Global in Engineering
  • Miami, Florida View on Map
  • Apply Before : December 8, 2022

Job Description

Join management and consultancy services provider WSP Global as Senior Administrative Assistant, Apply WSP jobs Miami Florida. At the WSP you will perform tasks as listed below,


Position : Senior Administrative Assistant

Work location : Miami, Florida

Job Type: Full-time

Job id : 6615

Who We Are
At WSP, we are driven by inspiring future-ready pioneers to innovate. We’re looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all experiences, skillsets, backgrounds and walks of life. We actively foster a work environment and culture where inclusion and diversity is part of our fundamental structure. This is delivered behaviorally, through our policies, trainings, local partnerships with professional diverse organizations, internal networks and most importantly with the support and sponsorship of our leaders who help drive our commitment to an inclusive, diverse, welcoming and equitable work environment. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!
This Opportunity
WSP is currently initiating a search for a Full-Time Senior Administrative Assistant for our for the Miami Dade County Public Schools (MDCPS) project in our Miami, Florida office. Be involved in projects with our PM/CM Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.
Your Impact

Answers the telephone, responds to inquiries, and provides information pertaining to the procedural operations of the department.
Establishes and maintains control procedures for processing incoming correspondence and action documents.
Maintain Department Director’s calendar, schedule appointments and arrange meetings.
Composes moderately to highly complex correspondence for Department Director’s signature.
Review, edit, compose, and prepare complex correspondence for Department Director’s signature.
Review, compose and continually update complex spreadsheets and documents.
Prepare payroll for department/divisions as directed.
Maintain department/division personnel records.
Department new hire processing (coordination of computer, extension, workspace, and system username set up).
Maintain current information on policies, etc., process routine matters within established policies and check for conformance with existing policies/procedures.
Order supplies, Initiate purchase orders, and authorize payment for received items of Department.
Perform light accounting functions, monthly credit card reconciliations, process Invoices and maintain project budget records.
Coordinates preparations for workshops, meetings, and seminars for executive level staff.
Recording and transcribing of meeting minutes for executive level committees.
Develop, implement, and maintain complex filing systems and records as required.
Assist with research assignments and the assembling of information for reports and Board Agenda items.
Liaison between employees and Program Management Corporate office.
Follow adopted policies and procedures in accordance with School Board priorities.
Maintain confidentiality regarding business matters.
Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
Perform additional responsibilities as required by business needs.

Who You Are
Required Qualifications

Minimum 5 yrs. of progressively responsible experience performing routine office clerical functions.
High school diploma or equivalent. 
Demonstrated knowledge of current computing technologies and software applications appropriate to the position’s job responsibilities.
Thorough knowledge of District office practices and procedures.
Ability to communicate effectively, both orally and in writing.
Ability to deal effectively with the public.
Must demonstrate competency by passing the appropriate clerical examination.
Proven track record of upholding workplace safety and ability to abide by WSP”s health, safety and drug/alcohol and harassment policies

Preferred Qualifications

College degree preferred.

Additional Requirements

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Additional Details

Travel Required: N/A – No travel required
Job Status: Regular
Employee Type: Full
All locations: US-FL-Miami

About WSP
WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 12,000 employees in over 200 offices across the U.S., we partner with our clients to help communities prosper.
WSP provides a flexible, agile and hybrid workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.


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