Senior Office Administrator in Redmond

Full-time @WSP Global in Engineering
  • Redmond, Washington View on Map
  • Apply Before : August 18, 2022

Job Description

Join management and consultancy services provider WSP Global as Senior Office Administrator in Redmond Washington. At the WSP you will perform tasks as listed below, Apply WSP Global career in Redmond.

 

Position : Senior Office Administrator

Work location : Redmond, Washington

Who We Are
At WSP, we are driven by inspiring future-ready pioneers to innovate. We’re looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all backgrounds. That’s why here at WSP, inclusion, diversity, equity and belonging are core principles. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!
This Opportunity
WSP is currently initiating a search for a Senior Office Administrator for our Redmond, Washington office.

 
Your Impact

Provides administrative support to staff in the office including scheduling of team/project/client meetings and drafting of minutes, follow-ups, communication, and coordination of activities in an office or project site (including catering orders meeting preparation, plus provides on-site support for day of meeting to include printing, catering, travel support for attendees, special seating needs, AV support)
Responsible for general office administration including office upkeep and liaison with building management for maintenance requests, issues (i.e., AC/heat service,) and building/parking access cards
Serves as receptionist, answers incoming calls, maintains phone list and welcomes guests as assigned
Processes incoming and outgoing U.S. and overnight mail, distributes incoming faxes/packages
Coordinates with ARC for large plotter printing requests, and printer questions/issues
Assists with ordering computers, accessories, and supplies and business cards for office employees
Provides  assistance for new hire onboarding, completion of I-9’s, etc. – this includes working with IT on all required new hire equipment along with collection of IT equipment and security cards for employees exiting the company
Coordinate onsite training events with outside vendors and online webinars, as directed
Coordinates safety and compliance programs for office, including maintenance of office standards – bulletin boards, inspections of fire extinguishers, AED, AED/CPR Certification, and first aid kits
For work on project sites, responsible for technical/project assistance  document control (electronic and hard copy), records management processes (filing, archiving), which includes assistance with project-specific reports, data management, uploading of documents to project websites, project file structure assistance, and construction administration
Additional project assistance responsibilities may include tracking of task orders and project contracts, maintain project plans as well as project procedures manuals, workflows, QA review of reports/correspondences, and other field work coordination
May be assigned to assist with financial reports for office leaders which includes spreadsheet consolidation, tracking of data, senior staff tracking and travel/expense report support, and monthly/ period national budget and/or utilization reports
May assist marketing leads with tracking of RFPs and proposal timelines, and provide proposal delivery assistance including form completions, resume requests, and printing assistance for small proposal not sent out to print shop
May assist with processing Accounts Payable and Sub queue invoices for the office
May serve as timecard administrator to ensure timecards are completed and submitted on a weekly basis
May be assigned to assist with fleet program for the region, working directly with national vehicle lead and facilities administration teams on tracking all required documents, leases, and approvals for maintenance requests, processing new requests and drivers, and collecting monthly driving records for each vehicle
Maintains inventory of IT and PPE equipment (laptops, projector, camera) and checks out/replenishes supplies as needed
May be assigned to serve as on-site point of contact for coordination of IT issues with Service Desk team, including new computer setup, return out of service machines, server/HVAC/other equipment issues, A/V set-up assistance and responding to Service Desk emails for additional information
Exercises responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
Other duties as required by business needs

Who You Are
Required Qualifications

5+years of experience in administrative support
High School Diploma or GED
Must be a self-starter capable of taking on tasks with little direction or supervision
Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, guests and other employees in the office
Demonstrated competence using Microsoft Office applications is required with emphasis on creating Excel spreadsheets, formatting Word documents and developing PowerPoint presentations
Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
Must possess excellent interpersonal and written and verbal communication skills
Must have initiative with ability to anticipate needs and complete important tasks without needing to be asked
Must be able to prioritize assignments with minimal supervision along with time management, resourcefulness, fine attention to detail and follow-through
Must be a strong team player
Must be able to use discretion and confidentiality
Possess technological skills necessary to perform data entry, manage team calendars, and create company reports as needed
Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures
Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies

Preferred Qualifications

Experience in the engineering consulting industry
Knowledge of Oracle and Adobe Professional

#LI-TT1
Additional Requirements

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Additional Details

Travel Required: N/A – No travel required
Job Status: Regular
Employee Type: Full
Primary Location: REDMOND – NE UNION HILL RD
All locations: US-WA-Redmond

About WSP
WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 12,000 employees in over 200 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com

WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

 

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